Maps and Plats are recorded surveys that are maintained in the Office of the Register of Deeds. These records are available in our e-vault
and have specific laws that govern their recording (many of which are listed below).
Requirements For Recording Plats
- Refer to N.C.G.S. 47-30 for the procedures and requirements that govern maps and plats.
- Rockingham County accepts and prefers 18” x 24” maps due to storage and scanning requirements, but will also accept maps measuring 24” x 36”.
- All plats must contain a Certificate signed by a duly appointed Review Officer.
Before recording at the Register of Deeds office, a review officer has to determine that a plat meets the statutory requirements sufficient to be recorded and must complete the Certificate on the map.
Contact the Planning Department at the Rockingham County Government Center at (336) 342-8134 to speak with a Review Officer.
Exceptions To Review By Review Officer
- Surveyor Certification
The plat must contain a certificate signed by a surveyor stating that the survey is one of the following:
- A survey located in a portion of a county or municipality that is unregulated as to an ordinance that regulates parcels of land. G.S. 47-30(f)(11)(b).
- A survey of an existing parcel or parcels of land and does not create a new street or change an existing street. G.S. 47-30(f)(11)(c)(1).
- A survey of an existing building or other structure, or natural feature, such as a watercourse. G.S. 47-30(f)(11)(c)(2).
- A control survey. G.S. 47-30(f)(11)(c)(3).
Note: The wording used on the plat must match one of these exemptions exactly, including the G.S. reference.
- Maps Attached To Deeds Or Other Instruments (Illustrative Plats)
The review officer's certification is not required for plats or maps attached only for illustration purposes to deeds or other instruments that:
- Are no larger than 8-1/2” x 14”.
- Contains the language required by G.S. 47-30(n), which legend is to read as follows:
“ THIS MAP IS NOT A CERTIFIED SURVEY AND HAS NOT BEEN REVIEWED BY A LOCAL GOVERNMENT AGENCY FOR COMPLIANCE WITH ANY APPLICABLE LAND DEVELOPMENT REGULATIONS.”
For a plat attached to an instrument to be registered without the above legend, it must:
- have the original signature of a registered land surveyor, or
- be a certified copy of a plat that bears such an original signature and seal, and it
- must be reviewed and certified by the review officer before it can be registered
- Miscellaneous Maps
There are several types of miscellaneous maps that are on record in our office. Each of these has their own registration requirements and are exempt from review by a Review Officer.
- Highway Right-of-Way Plans are governed by G. S. 136.19.4 and filed by the Department of Transportation (DOT). The DOT shall certify a copy of the cover sheet, plan, and profile sheets of right-of-way plans to the register of deeds in the county where the road project is located. The certified copies are to be approximately 17" x 11" and are to be recorded in a special book for this purpose.
- Transportation corridor official maps are governed by G.S. 136-44.50, which authorizes local, regional, and state authorities to adopt official maps that show roads and rail lines. A certified copy of the map must be filed with the register of deeds in a special file. The map must be 20" x 12", including a border of no less than 1-1/2" on the left side.
- Annexation maps are governed by G.S. Chapter 160A, Article 4A, which requires a municipality extending its limits to record a map of the annexed area with the register of deeds. These maps do not have to meet any particular requirements. They do not have to be prepared by a registered land surveyor, and they do not have to meet any size requirement.
- Condominium Plans are governed by G.S. 47C-2-109 and have their own requirements. These are plans of buildings rather than a land area, and will have been prepared by an architect or engineer, not a registered land surveyor. Although condominium plans are not expressly exempted from review officer certification, they are part of a separate statutory scheme and appear not to be subject to the general plat recording rules.
- Must be on a material that is reproducible such as mylar film, cloth, linen or other permanent material.
- No larger than 21" x 30" or smaller than 8 ½ 2" by 11" with 1-1/2" border on all sides.
A plat prepared by a registered land surveyor, but not registered before the surveyor’s death, may be filed “for preservation” provided that the Review Officer first certifies that the plat meets this exception. G.S. 47-30(h).
To Obtain a Tax, Pin, Topography, or Aerial Map
Contact the Rockingham County Tax Department at (336) 342-8305 or their GIS Division at (336) 342-8249.
Checks/money orders can be made payable to "Register of Deeds".
Map Size Requirements for Other NC Counties
To view a list of plat sizes accepted by other North Carolina Register of Deeds offices, visit www.ncard.us
(the North Carolina Association of Registers of Deeds).